џWPCф  ћџ2кB4J~ Z€|xCourier New (TT)Times New Roman (TT)Arial (TT)єdў6X@ЩDQє@єCє\  PŽ6QєP(єJф2МPБŠQєPћџ2ю? ›Kцьйџєщоphoenixйб#&nў6X@ЩDQ&@#б Word processor file formats and file conversion Chris EvansChris EvansџЫ џћџ2Fь ђ КўŽИheading 1heading 1OEХХааб#Мgф2МPБŠQМP#бгггUSUKгУ УФ ФгUKUSгггб#&nў6X@ЩDQ&@#бХХheading 2heading 2RHХХааб#XXф2МPБŠQXP#бгггUSUKгУУУ УФФФ ФгUKUSгггб#&nў6X@ЩDQ&@#бХХDefault Paragraph FoDefault Paragraph Font11б#Xxў6X@ЩDQX@#бггггб#&nў6X@ЩDQ&@#бquoted letterquoted letter аагггUSUKггUKUSгггћџ26x6Ўheaderheaderєъаааа` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџмх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџАмаагггUSUKггUKUSгггаамх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџмАааfooterfooterєъаааа` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџмх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџАмаагггUSUKггUKUSгггаамх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџмАааа Х3и' 3и' Я6С& Я6С& Х аа АААN аа ААмм аей Ш йлfooterлаааа` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџмх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџАмаагггUSUKгллаиаб#&Jє\  PŽ6Q&P#бChris Evans for the S.G.H.M.S. Information Policy CommitteeСрСDraft 1, и 2/1/5 и й Ш й лfooterлллаиааамх џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџм4Œ ф <”ьDœєLЄџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџммааб#&nў6X@ЩDQ&@#бей Ш йлheading 1лХХааб#Мgф2МPБŠQМP#бгггUSUKгУ Уллаиааа` И hРpШ xа (#џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџм4Œ ф <”ьDœєLЄџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџАмааззWord processor file formats and file conversionззй Шњ й л heading 1 ллллheading 2лХХааб#XXф2МPБŠQXP#бгггUSUKгУУУ УллззSimple WP filesззФФФ Ф л heading 2 лллб#&Jє\  PŽ6Q&P#бФФФ ФThere are two recommended file formats for word processor files in the School at present: WordPerfect 5.1 and Word for Windows, version 6. Word for Windows 2.0 is still quite widely used but is not officially supported. Word for Windows 6 can read and write version 2.0 (and earlier) formats and can read and write WordPerfect 5.1 files. The Mac and Windows versions of Word 6 are extremely similar (they share the same manual) and handle each otherРРs file formats painlessly. So the only problem that arises is that users of WordPerfect 5.1 are dependent on their colleagues using Word for translations to their format. This works for simple documents. This page would probably transfer reasonably between Word (in which it was written) and WordPerfect, courtesy of WordРРs translating. However, documents with various fonts, tables, crossЉreferences, annotations and footnotes are a different story: do УУnot ФФexpect these to transfer painlessly. If possible, use Word for all complicated documents.ХХй њШ й Embedded graphics are an even bigger headache: WordPerfect has its own graphics format. I have no experience of using WordРРs conversion facilities to handle this and wouldnРРt predict much success. See the document on Р РGraphics formats and conversionРР for more information on recommended graphics formats. Staff may have deep seated allegiances to other packages, people working with equations often use a package called TУУeФФX for example. It also happens that people collaborate with others who use different packages. To handle the relatively infrequent problems that will arise when people need to convert between other packages and either WordPerfect or Word, the Computer Unit will be providing a wordprocessor file format conversion package. Whether this can be mounted on the network or will only be available for individual use on a single machine in the Unit is not clear at present. Problems transferring complicated documents between WordPerfect and Word УУmayФФ be remedied by such a package but this will vary with the exact nature of the problem: the only advice possible is to give the conversion package a try. лheading 2лХХааб#XXф2МPБŠQXP#бгггUSUKгУУУ УллззHTML and the WorldWideWeb (WWW)ззФФФ Фй Шњ й л heading 2 лллб#&Jє\  PŽ6Q&P#бФФФ ФThe WorldWideWeb enables all computers on the Internet to look at documents formatted in Р РHTMLРР format as if they were mounted locally, though they may be in Australia. It also enables files to include Р РhotРР links to other files. You may be reading this information on paper or you may be reading it on the WWW. It is I.P.C. policy that all official School documents be published on the SchoolРРs WWW server. This form of publication should come to replace a very large percentage of documentation saving many trees, many thousands of pounds and enabling sensible links between documents (you want to follow through the a Departmental committees repeated returns to a single topic: you just start on the most recent set of minutes and click on the hot link from that topic to the previous set, from there to the next ...) Microsoft supply a free addition to Word 6 for Windows which carries out conversion to and from HTML format easily and makes the creation of hot links and other potentialities of the HTML format very easy to manage. Contact Mark Preston in the Computer Unit for more information on HTML and the WWW.ХХ